July 2009
Area 83 Archivist
At the 2005 Spring Assembly, the position of Area Archivist was created:
To be appointed (or re-appointed) for a three year term by the Area Committee, on a recommendation of the Area 83 Chairperson after consultation with the Area Archives committee. Resumes for consideration shall be submitted to the Area 83 Chairperson.
The Archivist is the traditional trustee of the Area’s memorabilia and shall supply advice and consultation, when requested, to all Archives Committees in the Area with respect to the preservation and cataloguing of local archival materials in accordance the with the Workbook for Archives. The Archivist, a non-voting appointed committee member will report to the Area Archives committee regularly, and the Assembly as necessary about new material received and give updates about ongoing projects (the report will be presented by the Archivist as a supplement to the Area Archives Chairpersons report).
Attendance at Area Committee is voluntary, while attendance at Assembly is expected. The Archivist may attend the annual North American Archives meeting upon the approval of the Area Committee. The Archivist shall work in conjunction with the Area Archives chairperson and committee in presenting rotating archival displays at each assembly. All expenses, including but not limited to transportation, crating, travel expense (including room and meals for the Archivist), shall be paid by the requesting party or organization.
Some of the qualities most desirable in the individual who will fill the vacancy are:
o To have some familiarity with Archival procedures or the willingness to learn the basics of such procedures.
o To be experienced and comfortable working within the committee system.
o To be familiar with the A.A. traditions, particularly as they relate to anonymity.
o To have an understanding of A.A. history
The attached resume form should be completed by applicants for the vacancy and returned to:
Mel C.
Chairperson, Area 83 Eastern Ontario International
by November 1, 2009.
From the Archives Workbook:
Role of the Archivist
The archivist is the focal point of the collection, determining on one hand what to include in the collection, and on the other hand working towards making the collected material available to the greatest extent possible to members of our Fellowship and those in the public realm with a valid interest in A.A.
o The archivist collects, organizes and preserves material of historic interest. Typically, the archivist selects a representative sample of the collection and arranges those into a traveling display.
o The archivist is responsible for both the physical and the intellectual integrity of the collection. It is important to ensure the privacy and protect the anonymity of members whose names are included in the collected documents.
o The archivist is also responsible to report regularly to the area committee and to the area archives committee about new material received and give updates about ongoing projects at the archives.
Training
It is helpful and desirable for the archivist to have some familiarity with archival procedures or the willingness to learn the basics of such procedures. Depending on the location of the archives, the local high school, college, major library or historical society might offer basic courses in handling historical records.
AREA 83 ARCHIVIST RESUME SHEET
Name: _____________________ Residence Phone: ________________
Address: _____________________ Business Phone: ________________
_____________________ Fax: ________________
_____________________ E-mail address: ________________
Date of Sobriety: __________________
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Signature of Applicant: ____________________________
Date: ____________________________
Additional Information may be attached
